iPOS — The ERP Built for Africa's Growing Businesses

app.ipos.africa/home

Total Revenue

KES 4.2M

▲ 18% vs last month

Gross Profit

KES 1.6M

▲ 38% margin

Stock Value

KES 8.9M

▼ 3 low-stock alerts

Pending Approvals

4 POs · 3 leave reqs

Revenue vs Cost of Sales — Last 6 months

Nov

Dec

Jan

Feb

Mar

Apr

Recent Transactions

INV-2026/0041 · Westlands

Paid 84,500

INV-2026/0040 · CBD Branch

Due 230,000

GRN-0018 · Supplier: Bidco

Posted 412,000

PAY-0031 · March Payroll

Done 1,240,000

📊

Real-time

P&L on every transaction

Always up to date

📦

100%

Stock accuracy

FIFO · FEFO · Serials

🛡

52+

Approval gates

Every risk point covered

🇰🇪

IAS 1

IFRS compliant

KRA eTIMS built in

Sound familiar?

The spreadsheets are lying to you.
And you know it.

These are the exact problems that bring businesses to iPOS.

📉

Profitable on paper, broke in practice Cash comes in, but COGS isn't tracked, returns erode margins silently, and the true profit figure is only known after the accountant visits — once a month.

📦

Stock numbers that are always wrong Theft, spoilage, staff error, and selling from the wrong branch — the system says 40 units, the shelf has 12. Customers get promises you can't keep.

🧾

Payroll takes three days every month Manual PAYE calculations, NHIF/NSSF tables, last-minute corrections. One statutory change by the government breaks the whole sheet. KRA penalties follow.

🔓

Someone is stealing — you just can't prove it Cashiers voiding sales after payment. Procurement officers approving their own POs. Warehouse staff adjusting stock down before month-end. No audit trail, no evidence.

🏪

Each branch operates like a separate business You can't see branch P&L, stock levels, or cash flow without calling someone. Transfers happen over WhatsApp. There's no accountability between locations.

📑

Month-end close takes a week Manual journals, bank reconciliation in Excel, VAT assembled from printouts. Your accountant's time is spent correcting data, not giving you insight.

💳

Credit extended to customers already overdue Sales team keeps selling on credit. Nobody checks AR ageing before approving the next order. Bad debt quietly accumulates.

🚚

Suppliers gaming you on price and quantity No purchase order, no GRN, no 3-way match. You pay for 100 units, receive 87, and find out six weeks later when stock runs out.

⚠️

KRA compliance is a fire drill every quarter eTIMS, VAT3 filing, WHT certificates — assembled manually the week before the deadline. One error and you're in an audit.

Why iPOS

Four promises, kept on every screen

📊

No more month-end surprises

Every sale auto-posts to your General Ledger. Your P&L is live at close of business, not three weeks later.

🏛️

KRA eTIMS & IFRS out of the box

Compliant statements ready for your auditors. eTIMS invoices submitted in real-time. 52+ approval gates built-in.

📦

Your stock won't walk out the door

FIFO costing, reorder alerts and serial tracking. Approval gates on every adjustment. Stock discrepancies surface before month-end.

🔗

CRM, HR & Payroll in one system

Replace four disconnected tools with one ledger. Payroll posts to GL. CRM deals link to invoices. Everything reconciles.

Three people. One platform.

Built for everyone who runs the business, not just the owner.

The Owner / CFO

Finally, a number you can trust

Can't tell if the business is profitable without waiting for month-end
No visibility into what each branch is contributing
Decisions made on WhatsApp messages, not data
Investors and banks want auditable financials — the Excel won't cut it

iPOS gives you: Real-time P&L, segment reporting per branch, multi-location stock visibility, and IFRS-compliant statutory statements ready to hand to your auditor.

The Operations / Branch Manager

Stop managing by exception. Start managing by data.

No systematic approval trail — anyone can create a PO or write off stock
Receiving goods without a GRN means disputes with suppliers drag for weeks
Stock transfers are informal — no accountability, no audit trail
Which staff member processed which transaction? Impossible to know.

iPOS gives you: Multi-level approval workflows on every risk point, GRN gate control, immutable stock ledger, role-based permissions down to individual transaction types.

The Accountant / Finance Team

Close the month in a day, not a week.

Every sale, purchase and payment needs a manual journal — hours of data entry
VAT return assembled from printed invoices and a calculator
Deferred revenue, IFRS 16 leases, deferred tax — all in separate spreadsheets
Bank reconciliation means printing statements and ticking by hand

iPOS gives you: Auto-posting on every transaction, VAT reconciliation, KRA eTIMS, IFRS 16 lease schedules, bank reconciliation module, and a full statutory pack at the click of a button.

Platform Modules

Everything connected. Nothing bolted on.

Eight enterprise-grade modules sharing one data model. A sale posts to GL, moves stock, updates AR ageing, and triggers approval — automatically.

🛒

Point of Sale

Sell faster, reconcile instantly

Express POS with offline resilience, multi-terminal support, cross-outlet sourcing, serial number capture, and real-time GL posting on every receipt.

Multi-locationOffline-resilientSerial tracking

📊

Accounting

Close the month in a day

Full double-entry GL, IAS 1 P&L, real-time Balance Sheet, AR/AP ageing, multi-currency FX, revenue recognition, KRA eTIMS and 100+ reports.

IFRS / GAAPKRA eTIMSBank recon

🤝

CRM

Stop losing deals you almost won

Salesforce-grade pipeline management, lead scoring, deal health signals, e-signatures, subscription tracking and AI-powered assistant.

Deal pipelineLead scoringClaude AI

👔

HR & Payroll

Pay your team correctly, every time

Employee lifecycle, leave, attendance, payroll calculation with PAYE/NHIF/NSSF statutory adapters, loans and appraisals.

PAYE auto-calcNSSF / NHIFPayslips

🛍

Purchasing

Never be gamed by a supplier again

End-to-end P2P — requisitions, RFQ, purchase orders, 3-way match, landed costs, blanket orders and vendor scorecards.

3-Way MatchApproval MatrixBudget control

📦

Inventory

Know exactly what you have, and where

FIFO/FEFO valuation, batch & expiry tracking, serial number management with warranty provisioning and immutable stock ledger.

FEFO / FIFOBatch trackingCycle counts

💰

Sales

From quote to cash, without the gaps

Full O2C — quotations, sales orders, invoices, credit & debit notes, RMA, backorders, blanket agreements and customer self-service portal.

Credit NotesBackordersRMA workflow

🚚

Dispatch & Receiving

Physical control over every movement

Two-phase inventory gate — dispatch runs, delivery manifests, GRN workflow, condition grading at receipt, quarantine and proof of delivery.

Delivery runsGRN gateQuarantine

See all modules in the live demo →

Built for accountability

The controls your business needs
before it needs them.

Fraud and compliance failures rarely announce themselves. They accumulate silently until they're expensive.

🔗

Tamper-evident Audit Trail

SHA-512 hash chain on every approval action. Any record alteration is mathematically detectable.

🛡

52 Approval Workflow Gates

POs, stock adjustments, credit notes, leave requests — nothing moves without the right sign-off.

🚫

Void Payment Tracking

Voided payments are flagged, logged, and excluded from all aggregations — not silently deleted.

🔒

Fiscal Period Lock

Closed periods cannot be posted to. Prior-period adjustments require superadmin override with a reason on record.

What makes it different

Depth where it matters. Not just breadth.

⚡

Real-time GL on every transaction

Every sale, purchase, payment, return, stock adjustment, and payroll run posts a balanced double-entry journal automatically. P&L and Balance Sheet are live — not a once-a-month calculation.

🔄

One data model across all modules

A sales invoice doesn't just update the sales module. It simultaneously moves stock, posts GL entries, updates AR ageing, triggers the approval workflow, and fires a customer notification — because they share one data layer.

📐

Configurable, not rigid

Approval workflows per transaction type and value threshold. Password policies. Invoice numbering schemes. Per-outlet settings. Multi-standard accounting. The system adapts to how you run your business.

What the first week reveals

Questions you'll finally be able to answer

📊

"Which of my locations is actually profitable?" Real-time P&L broken down by branch, product category, and sales channel. Updated on every transaction — not at month-end.

✓ Branch P&L · Gross margin by product · Revenue by location

📦

"Why does my stock count never match the system?" An immutable ledger records every movement — sales, purchases, adjustments, transfers — with the user, terminal, and timestamp. Every discrepancy has a trail.

✓ Stock ledger · Serial tracking · Batch & expiry management

🧾

"How much is payroll costing me, right now?" PAYE, NHIF and NSSF calculated automatically from your pay structure. Payslips generated instantly. Statutory returns ready when KRA asks.

✓ Auto PAYE/NHIF/NSSF · Payslips · Loan deductions

Switching from something else?

We've seen every starting point. Here's what changes.

From Excel & Manual Books

Three spreadsheets, M-Pesa screenshots, and a month-end panic call.

You're replacing

Manual M-Pesa reconciliation every night
VAT calculated by hand or not at all
Stock counted by walking the floor
P&L known only at month-end

You get instead

Every M-Pesa payment posts automatically
KRA eTIMS VAT captured at point of sale
Live stock levels updated on every transaction
P&L accurate to the last minute

Migration: Import products and opening balances from your spreadsheet. Most businesses are live within one afternoon.

From QuickBooks / Sage / Xero

A global system retrofitted for Kenya with plugins and workarounds.

What those systems require

Third-party M-Pesa integration — extra cost
Manual KRA eTIMS filing or another plugin
Local IT consultant for setup and maintenance
Separate HR/payroll system for NSSF Tier II

What iPOS does instead

M-Pesa built in — no integration, no extra cost
KRA eTIMS certified and automatic
NSSF Tier II, NHIF, PAYE calculated natively
Setup yourself in an afternoon — no consultant

Migration: Export your chart of accounts from QuickBooks or Xero as CSV, import directly. Opening balances transfer in 30 minutes.

Starting Fresh

WhatsApp orders, M-Pesa groups, Excel at month-end — and it's working, until it isn't.

The moment you need a system

Stock count doesn't match what you sold
You can't tell which product makes money
A supplier disputes what you owe
KRA asks for your VAT records

Start small, grow into it

Start with POS only — 10 minutes to first sale
Add inventory, accounting, HR as you grow
No data to migrate — start clean
14-day free trial, no credit card required

Most businesses run their first real sale within an hour of signing up. Setup is designed to be done by the owner, not an IT person.

Before you sign up

Common questions, straight answers

Most businesses run their first sale within an hour. A full migration from another system — importing products, chart of accounts, customer lists, and opening balances — typically takes one afternoon. Setup is designed to be done by the owner, not an IT consultant.

Yes. Products from a spreadsheet, chart of accounts from QuickBooks, Sage or Xero, customer lists, supplier lists, and opening balances — all importable via CSV. We have step-by-step import guides for each one.

The POS module works offline. Sales queue locally and sync automatically when your connection returns. Reporting, accounting, and admin features require an internet connection.

Yes. iPOS is KRA eTIMS certified. Tax invoices are submitted to KRA automatically at the point of sale. VAT returns are generated directly from your transaction data — no manual filing, no separate software.

You can export everything at any time — transactions, customers, products, journal entries — as CSV or PDF. Your data is yours. Cancellation takes effect at the end of your billing period. We do not delete your data immediately on cancellation.

Yes. Our support team operates Monday–Saturday, 8am–7pm East Africa Time. WhatsApp support is available on all plans. Phone support is available on the Business plan. We do not route you through an overseas call centre.

Yes. Multiple users with separate logins and permission levels can be active simultaneously. Your cashier, stock manager, and accountant can each be logged in at the same time without interfering with each other.

iPOS is used by retail shops, pharmacies, restaurants, professional services firms, wholesalers, distributors, and manufacturing businesses. The system is configurable by business type — the modules shown to a pharmacy differ from those shown to a restaurant. The free trial is the fastest way to verify it fits yours.

Data is stored on encrypted servers with daily backups. All connections are HTTPS. We do not sell or share your data with third parties. Each business's data is fully isolated — your data is never visible to other tenants on the platform.

Yes. 14-day free trial, full features, no credit card required. Or try the live demo right now — no registration needed, no time limit, no sales call required.

Know exactly where your business stands. Right now.

Four promises, kept on every screen